The Expert Marketplace, the booking platform for speakers, trainers, entrepreneurs & entertainers, is revolutionizing the events industry

Digital processes, full transparency and over 1,000 experts – the smart solution for event planners and HR departments.

Why are more and more companies, event planners and HR departments turning to Expert Marketplace?

Expert Marketplace is the real-time booking portal for speakers, trainers, entrepreneurs and entertainers – with direct availability check, transparent fees, and clear travel cost information. This allows you to select precisely, reserve, or book immediately – without time-consuming back-and-forth emails.

How big is the selection – and how quickly can I find the right expert?

You browse a curated database of more than 3,500 speakers, moderators, and trainers. The platform offers Amazon-like search, instantly shows relevant profiles, and enables immediate booking. Result: less scatter loss, more hit quality.

How exactly does Expert Marketplace help me save time and budget?

• Fewer staff resources in purchasing or the event team? This is exactly where the platform plays to its strengths:

• Check availability, fees, and travel costs in seconds – including direct booking option.

• Unified procurement process: With just one supplier number you can commission over 1,000+ experts from business, politics, sports, health, and digitalization – streamlined for finance & procurement.

• AI-powered selection with the EventPilot (from November 2025): up to 90% time savings at 100% relevance through personalized recommendations based on goals, audience, and budget.

What sets Expert Marketplace apart from traditional agency lists?

• Real-time instead of “We’ll get back to you”: instantly see who is available – and under what conditions.

• Transparency by design: Fees and travel costs are clearly traceable – for precise, budget-secure offers.

• AI instead of chance: The EventPilot recommends with precision – including videos, reviews, and direct booking option.

• Quality assurance: 20+ years of market and project experience provide reliable quality indicators and service standards.

Which categories and topics does the platform cover?

You filter specifically by business relevance – from leadership to digitalization. Examples of topic clusters:

• Marketing & Sales

• Communication & Motivation

• Digitalization & Future

• Management & Leadership

• Personality & Success

You will also find experts with clear industry references – such as sustainability, politics, and entrepreneurship – with meaningful profiles and references.

How does a professional booking work – from idea to stage?

• The process is designed for efficiency and standardized in five steps:

• Define goals & target group

• Set format & budget

• Search for experts (filters: trending topics, availability, prominence, fee, reviews, presentation type) – plus Green Deal option for reduced fees/travel costs through smart tour planning

• Reserve, book, brief – directly in the portal

• Collect feedback and deepen learnings (e.g., via ProvenExpert and suitable online courses)

What additional tools do I get as a B2B customer?

• Customer dashboard with event overview

• Internal event management

• Wishlist for preferred speakers

• Transparent bookings & invoicing

• Expert video calls bookable

• Chat function with speakers

• Access to statistics

• Practical event checklists

What exactly does the AI-powered EventPilot do?

• Reads your goals, target audience, and budgets

• Delivers precise suggestions in seconds – including videos, reviews, and booking option

• Saves up to 90% of selection time, increases relevance and quality of decisions

• Funded by the BEFuture Accelerator of the VDVO – developed for the requirements of the MICE industry in Europe

• Available from November 2025

How does Expert Marketplace improve my internal collaboration?

• Single provider for complete expert procurement (supplier number)

• Legally compliant, documented processes in the dashboard

• Clear responsibilities and collaboration with external experts directly in the system

• Measurable results through integrated reviews and statistics

How does the portal contribute to my event KPIs?

• Faster time-to-book

• Better program fit and audience match

• Fewer friction losses between procurement, event, communication, and finance

• Proven quality thanks to reviews and standardized briefings

Who is Expert Marketplace particularly suitable for?

• Companies with lean event and procurement teams

• Marketing, HR, and communications departments with recurring event series

• Agencies, hotels, congress, and trade fair providers wanting to digitalize program planning

Shortlist: The 12 strongest advantages at a glance

• More than 3,500 verified expert profiles with instant booking

• Real-time availability, fees & travel costs at a glance

• AI recommendations with up to 90% time savings (EventPilot)

• Unified procurement with just one supplier number

• Transparent invoicing & statistics in the customer dashboard

• Green Deal: Reduce fees/travel costs through smart route planning

• Direct communication: Chat & video calls with speakers

• Wishlist & internal event management

• Curated quality through 20+ years of market experience

• Smooth briefings and standardized workflows

• Sustainable learnings through integrated feedback and course options

• Scalable for single events up to annual programs

What is my next step?

Register free of charge, set up your first event in the dashboard and test the search – from leadership to sales to digitalization. Check availability, compare fees, book directly – and noticeably save time and budget from your very first project.

FAQ – the most frequently asked questions from procurement

Can I plan multiple formats (keynote, panel, deep dive) in parallel?

Yes. For each event you define the goals and use filters such as presentation type, availability, budget, and reviews – ideal for program architectures with multiple slots.

How can I make sure the speaker really fits?

EventPilot matches according to goals, target group, and budget; additionally you see videos, reviews, and references – plus optional video call in advance.

Is there potential to save on travel costs?

Yes. With the Green Deal you reduce fees/travel costs if the expert is nearby or takes a second booking on the same day.